Office Executive

Ho Chi Minh city 21 May 2019
DESCRIPTION

The Office Admin Executive at PYCO will play a proactive and dynamic role, reporting directly to Operations Executive.

RESPONSIBILITIES:

Reception (20%) – play as backup role for Office Assistant

  • Front desk reception, greeting visitors, manage phone calls and taking messages.
  • Handle incoming and outgoing post mails & follow up per request
  • Collecting bills, key in data and report monthly to proceed payment to vendors/suppliers.
  • Play as an internal and external contact point for office matters.

Office Support (70%)

  • Assist with scanning, photocopying and mailing of documents and reports.
  • Documentation: translate documents, manage office contracts & office supplier contracts, prepare and review contract, follow up in getting reviews and approvals of seniors.
  • File and store soft and hard copies of bills/invoices/receipts for further access.
  • Maintain inventories of office supplies. Monitor food and drink supply levels; reorder when appropriate.
  • Manage employees’ fingerprint badge data (in and out access). Issuance and retrievals of access cards. Manage the operation of the badge machine. Run badge data reports as per management’s request.
  • Be responsible for minor office fixing and maintenance. Be a contact with building management and office suppliers if there is any trouble of electricity, air conditioner, lights, and other safety matters.
  • Manage other office administrative activities: office lease/renovation, purchasing, etc.
  • Managing a team of several tea ladies to make sure office hygiene and cleanliness.
  • Participate in arranging seating plans for existing and in-coming employees and manage seating map.
  • Manage company Taxi account & monthly report taxi expense.
  • Providing logistics support for:
  1. Visitors to PYCO, such as visa application, agenda, accommodation booking, pick-up service, dining reservation and outing trips.
  2. Staffs who go for domestic or overseas trips, such as air ticket, insurance, accommodation, transportation, etc.

Other tasks (10%)

  • Acting as leader of office assistant(s): manage performance & check reports from Office Assistant(s).
  • Other applicable tasks assigned by the manager.

 

WORKING TIME & LOCATION:

  • Time: Mon-Fri, 9am – 6pm
  • Office: 2nd floor, Etown 3 Building, 364 Cong Hoa Street, Ward 13, HCMC
  • Sometimes, travel to a very close branch office in Tan Binh District is necessary.

 

WHAT YOU NEED FOR THE JOB:

  • At least 2 years of working experience is required.
  • Ability to work independently is a must
  • Demonstrated strong organizational skills, including time management and ability to prioritize and manage a range of tasks pro-actively.
  • Good communication skills, both written and oral in English and Vietnamese
  • Experience in large/multinational working environment, IT industry or working with expats is a plus
  • Experience in company trip arrangement is a plus
  • Bachelor Degree in English, Economics, Business Administration or equivalent qualification is preferred
  • Strong skills with Microsoft Office Suite

At PYCOGROUP, we don’t just offer you a job, we offer you your future. Here’s your chance to get your hands on…

  • The latest technologies for mobile & web development
  • Teammates that challenge you to exceed your limits
  • The finest IT tools to raise your potential to even greater heights
  • The power to deliver some truly awesome products & services
  • Cutting-edge collaborative software development
  • A career path that allows you to learn and grow
  • Attractive annual bonuses
  • Private health care program

If you are interested in this position, please kindly send accross your updated résume to giang.lam@pycogroup.com